VAST BOARD OF DIRECTORS’ NOTEBOOK

PLEASE NOTE ALL PAGES ARE IN PDF AND CAN BE SAVED TO YOUR COMPUTER OR OPENED IN A BROWSER WINDOW.

TABLE OF CONTENTS

Directors Info

Board of Directors List for Current Fiscal Year

Conflict of Interest Form

Letter of Commitment Form

Letter of Inquiry For Board of Directors Membership

History

How to Access VAST’s History

Form for Creating Electronic History

History of VAST – Note that the history of VAST by decade from 1975 t0 2010 is found online on the VAST Website. Due to downloading size restrictions, this VAST History detail is not included in the Board of Directors Notebook but currently available online.

The decade from 2011 to 2020 is currently being compiled for the website. At present, there is no electronic detail for this time frame. 

Mission & Planning

Mission Statement / Planning for the Future

VAST Bylaws

Member and Board Approved 2015 VAST Bylaws

Organizational Info

VAST Organizational Chart

Committees, Their Descriptions, Current Assignments

List of VAST On-going Activities

List of VAST On-going Projects

Treasury Info

Treasurer’s Policies

Current Fiscal Year Budget

Current Audit Guidelines

VAST Request for Payment Form for all Purchases/Orders/Payments

VAST Texas Sales Taxes Exempt Form for Purchases

Miscellaneous

Simple Parliamentary Procedures

Steps to Make a Motion

Texas Open Meetings Act

PLEASE NOTE: 

This electronic copy of the Directors’ Notebook contains folders with documents that pertain to the history, organizational elements, and working policies of VAST. It is not intended to be edited except by an appropriately designated Director at the direction of the Board. It is intended as a reference for common board matters. Directors are encouraged to develop their own filing system for the agendas, minutes, and financial reports they receive while serving as a VAST Director. 

VAST anticipates that periodic updating of this electronic notebook will take place at regular intervals; to that end, suggestions as to what materials are desirable to be placed in the folders and included for Directors information are welcomed.

LAST REVISION DATE: NOVEMBER 1 , 2020

LAST REVISER: Carol S. Rowley, VAST member and former director 2013-2020

FOLDERS TO BE PLACED ON VAST WEBSITE AND UPDATED FROM YEAR TO YEAR